«Create a Memorable Event» Series - Choose your venue and date
When you’re done with the dreaded job of budgeting it’s time to go venue hunting if you’re organizing a formal event or a party you do not want to “house” at home. (For a reminder about place and date, please, refer to this post)
Before you start searching, make a list of key practicalities - these should be mandated by your event vision, so reference that frequently while you’re looking and touring.
What practicalities are we looking out for? Here are a few suggestions to get your list - brainstorming session started:
Availability - obviously this is the most important aspect (for best results you might want to begin your search even a year in advance!). Also, take into consideration the time of year the venue is open and/or available - weather conditions may dictate your choices in some aspects of the event (like: seasonal flowers, inside or outside reception, heating or cooling required etc).
Amenities - this can be as elaborate or as simple as your intended event style.
Look out for the basics, like
the possibility of relocating the tables/chairs under a tent or in-door if Mother-nature strikes,
efficient and sanitary washrooms (added bonus if there’s a changing table for mothers with babies)
in-house or outsourced catering
parking capacity with stuff
floor space: open or segmented
dance floor
light and sound systems
cleaning afterwards, trash removal
deposit, cancellation, and refund policies
and / or be thorough and go into details, like:
different style tables & chairs
different styles & colors linens
climate controlled in-door spaces
patio
Outdoor seating
handicapped accessible
bridal suite & separate Groom’s suite
outdoor fire pit
heating, if needed
hightop cocktail tables
bar
So, choosing your venue is not a simple decision but you’ll have found the “right” venue when you tick-mark these aspects:
you love it,
it is available,
you can afford it.
Try to look at this task not as a chore but as an adventure and enjoy it or if you’d rather spare yourself the anxiety, try and find a professional party planner / wedding planner who’ll take care of such tasks for you.
If you missed the beginning or just want a refresher, below you can find all the blog posts of this series.
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Thank you for your constant support. See you at the next one!
Your very own fairy,
Tünde - Nefeli
